Terms and Conditions Volunteer Programs Forever

These Terms and Conditions together with the Privacy Policy govern your use of this website (the “Volunteer Programs Forever site”) and your relationship with  Volunteer Programs Forever. Please read them carefully as they affect your rights and liabilities under the law. If you do not agree to these Terms and Conditions, please do not use the Volunteer Programs Forever site or engage with the organization in any way. If you have any questions on the Terms and Conditions, please contact us


Use of the Volunteer Programs Forever  site. The Volunteer Programs Forever Site is provided to you for your personal use subject to these Terms and Conditions. By using the Volunteer Programs Forever Site you agree to be bound by these Terms and Conditions.
You may not use the Volunteer Programs Forever website for any of the following purposes:

  1. disseminating any unlawful, harassing, libellous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable material or otherwise breaching any laws;
  2. transmitting material that encourages conduct that constitutes a criminal offence, results in civil liability or otherwise breaches any applicable laws, regulations or code of practice;
  3. interfering with any other person’s use or enjoyment of the Volunteer Programs Forever Foundation Site; or
  4. making, transmitting or storing electronic copies of materials protected by copyright without the permission of the owner.

You will be responsible for our losses and costs resulting from your breach of this clause.

Availability of the website
Although we aim to offer you the best service possible, we make no promise that the services at the Volunteer Programs Forever Foundation Site will meet your requirements. We cannot guarantee that the service will be fault-free. If a fault occurs in the service you should report it to us and we will attempt to correct the fault as soon as we reasonably can. Your access to the website may be occasionally restricted to allow for repairs, maintenance or the introduction of new facilities or services. We will attempt to restore the service as soon as we reasonably can.


We may update these Terms and Conditions from time to time for legal or regulatory reasons or to allow the proper operation of Volunteer Programs Forever.  If you do not wish to accept the new Terms and Conditions you should not continue to engage with Volunteer Programs Forever.

Intellectual property

All content of Volunteer Programs Forever is protected by copyright, trade marks, database right and other intellectual property rights. You may retrieve and display the content of Volunteer Programs Forever on a computer screen, store such content in electronic form on disk (but not any server or other storage device connected to a network) or print one copy of such content for your own personal, non-commercial use, provided you keep intact all and any copyright and proprietary notices. You may not otherwise reproduce, modify, copy or distribute or use for commercial purposes any of the materials or content of Volunteer Programs Forever without written permission from Volunteer Programs Forever.

Applicable law

These Terms and Conditions will be subject to the laws of Belgium. We will try to solve any disagreements quickly and efficiently. If you are not happy with the way we deal with any disagreement and you want to take court proceedings, you must do so in Belgium.

International use

We make no promise that materials of Volunteer Programs Forever are appropriate or available for use in locations outside Belgium.


You may not transfer any of your rights under these Terms and Conditions to any other person. We may transfer our rights under these Terms and Conditions to another business where we reasonably believe your rights will not be affected. If you breach these Terms and Conditions and Volunteer Programs Forever chooses to ignore this, Volunteer Programs Forever will still be entitled to use its rights and remedies at a later date or in any other situation where you breach the Terms and Conditions. Volunteer Programs Forever shall not be responsible for any breach of these Terms and Conditions caused by circumstances beyond its reasonable control.

Privacy Policy

By agreeing to our terms and conditions the privacy policy has been read and agreed on. Click here to read our privacy policy.
Everyone involved in the organization with a role in the Forever Community gives access for Volunteer Programs Forever to use social media information such as profile pictures, business logos or background information.

When a member of the Forever Community is not following the given guidelines, not following a signed contract or in any other way does no longer fit in the organization, Volunteer Programs Forever has the right to dismiss  the person from the Forever Community.

Volunteer Programs Forever always works with the best interest for the communities we support. In case of situations that are out of our control (natural disasters, pandemics or other emergencies) Volunteer Programs Forever has the right to change, cancel or add programs and/or funds accordingly.

The name and image of Volunteer Programs Forever may never be used in any negative or harmful manner. We do not tolerate any bad mouthing, bullying or other ways that put the organization in a bad position.

Besides these Terms and Conditions, Volunteer Programs Forever may have additional contracts, code of conducts or agreements for members of the Forever Community. All members are obligated to sign these documents before starting their role or placement.


Any financial contribution given or paid to Volunteer Programs Forever is considered a donation. Volunteer Programs Forever can not refund any donation in any way.

Volunteer Programs Forever is transparent and 100% anti-corruptions. This means that we do not support any activity or donation that comes from a dishonest way or corrupted way. Volunteer Programs Forever will take legal action when noted of any corrupted activity.

All funds donated to Volunteer Programs Forever will be used where the organization sees fit. This can vary per location and project. With the exception of funds that are given by trusts, grants, companies or other organizations and there is an agreement beforehand on where the funds should be used.

Any merchandise or products owned by Volunteer Programs Forever that are used to be sold for fundraising purposes can not be copied or used by other organizations or individuals unless there is a legal agreement between both parties.

For donors from the United States of America to enjoy tax benefits, please click here.

Volunteer Programs Forever (VPF) cannot accept the following donations:


  1. Where the acceptance of such funds would lower the standing of VPF in the eyes of its current supporters or members of the general public.
  2. From individuals, organisations and corporations whose goals, objectives and activities are contradictory and inimical to the registered charitable objects of VPF.
  3. From individuals, organisations and corporations whose monies are associated with criminal enterprises and activities.
  4. Where the acceptance of such funds would cost the VPF more than the intended donation or where the donation has conditions attached which are unduly onerous or costly.
  5. Where VPF has first to spend its own money thus putting its assets under undue or inappropriate risk.
  6. Where the donor requires part of the donation to be given to a third party or returned at a future date for example money laundering although loans made under a written contract may be acceptable.
  7. From any organisation that engages in activities which would directly damage the interests of VPF, or its ability to carry out its stated objectives.  

Administration costs

We minimize our operational costs and therefore ensure that the majority of every donation can go straight to the designated project. However, we can not fully avoid having administrative costs.
VP Forever must, just like any other organization, include administrative costs into its annual reports.
To read our annual reports, click here.

What are administrative costs? They are costs that are essential to the day-to-day operating of our organization VP Forever. 

Administrative costs include:

  • Finance/Legal: bookkeeping, budgeting, reports to donors, annual audit
  • Fundraising: development staff, donor relations, annual reports, newsletters, appeals and event costs, proposal writing, website development and maintenance, marketing
  • Office: rent, utilities, phone, , copy machine, computers, software, office furniture and supplies, cleanliness, safety and security, email accounts,
  • Support staff: human resources, office management, salary and benefits coordination, reception, coordination of hiring, orientation, research on health insurance, workers’ compensation, information technology,
  • Board/staff relations: materials for meetings, meals, calls, planning and evaluation mechanisms and materials, support for the board chair
  • Other:  include licensing, storage, distribution, , travel arrangements, 


Fundraising guidelines

The following information has been produced to assist community fundraising/individual initiatives to ensure that all fundraising is both transparent and accountable to members of the public donating to our cause.
Please note that these terms and conditions may be modified at any time and such modification shall be effective immediately upon web posting of the modified terms and conditions.

VP Forever reserves the right to decline approval of any fundraiser and/or to withdraw its approval of a fundraiser at any time if it appears that there is a likelihood of the  fundraiser failing to adhere to any of the terms and conditions mentioned in this document, or for any other reason deemed necessary at VP Forever discretion such as violating the brand guidelines or disobeying the vision and mission of the organization.

The fundraiser must notify VP Forever of any prior or current criminal convictions.

All events/fundraising must be registered via our website and submitted to VP Forever for consideration. Once you have completed your fundraising/event registration online, and we are satisfied that the fundraising activity is in accordance with our Mission, Vision and Guiding Principles, we will approve your fundraiser on our platform.

VP Forever expressly reserves the right to suspend a fundraising page in the event that VP Forever, in its sole discretion, deems the fundraising activity unsuitable or inappropriate. This also applies to private social media channels of the fundraiser.

All fundraisers should be organized through our online platform of our Fundraiser Friends.

Fundraisers organized with cash donations will not be accepted, unless agreed on with the board beforehand.

Volunteer Programs Forever is only hosting the platform to raise the funds. Volunteer Programs Forever is in no way liable for any problems caused by the fundraiser. If there is any problem with a third party or another person involved, Volunteer Programs Forever is not responsible for any outcomes.

All the money raised through a fundraiser will be used within the organization. If agreed on prior to the fundraiser, donations can be given to specific projects, if the current situation allows that.

  • You will not bring the name or reputation of VP Forever into disrepute when fundraising in aid/on behalf of VP Forever;
  • You will be responsible for ensuring health and safety guidelines are adhered to during your event;
  • You are required to adhere to VP Forever’s Data Protection policy when fundraising in aid/on behalf of VP Forever;
  • You will not use the sales or any profits to benefit yourself individually or anyone else;
  • All money raised and profits made are to be paid directly to VP Forever and are not to be used to benefit any other charity or not for profit organisation;
  • All funds are to be paid to VP Forever no later than 3 weeks post event unless you have notified the fundraising team and have agreed a later date;
  • VP Forever holds the right to refuse a request to people we see unfit to represent and raise funds under the name of VP Forever;
  • You agree that any costs or risks that arise out of your fundraising activities are your responsibility, including liabilities for injury or loss which may occur to you, your helpers or guests.

For donors and fundraisers from the United States of America, please click here.


Program Fee Refund: Volunteer Programs Forever does not refund any of the registration or program fees. If all program fees have been paid in advance and volunteers must cancel their placement, we do not refund the fees.

Registration Fee Refund: Volunteer Programs Forever does not refund the registration fee under any circumstances.
Volunteer Programs Forever can’t refund any of the program/registration  fees when cancelled due to natural disasters and/or global health issues that take place in the country of the program or globally.

Discounts: There are no discounts for the program fees. Even if a volunteer decides to provide their own accommodation during their placement period, no discounts can be granted.

Insurance: All applicants must purchase Travel Insurance for the country/region they will be volunteering in.

Changing dates; If a volunteer cancels the placement, we do offer the flexibility for volunteers to change their placement dates within the year of their placement, depending on availability at the program.
If dates are not changed within the year, the placement will no longer be secured and the fees will not be refunded.

Every volunteer on location is obligated to sign the specific code of conduct, contract or agreement, according to the project and location.

Volunteer Programs Forever always takes necessary precautions in case of a natural disaster  and/or global health issues affecting the program as well as the well being and safety of our volunteers, staff and children.
The support to our local communities always comes first and all actions taken by Volunteer Programs Forever in times of crisis are taken with the best interest in mind of our communities.


All contributors offer their professional skills and/or business services free of charge. Volunteer Programs Forever is not in the position to give any salary or compensation for the work done by a contributor.

Volunteer Programs Forever grants access to confidential content about the organization. The contributor is not allowed to use this content for other purposes than agreed with Volunteer Programs Forever.
All content made by the contributor needs to be approved by Volunteer Programs Forever prior to the publishing deadline and all material should be within Volunteer Programs  Forever’s brand guidelines.

The contributor approves that Volunteer Programs Forever can use this content for any other marketing purposes as the foundation sees fit.

All created content is property of Volunteer Programs Forever and the contributor is not allowed to publish any of the created content without prior approval of Volunteer Programs Forever.

Deadlines and other logistic or practical agreements will be communicated by email. Any agreement made by email is legally binding.